Legal PA

This Legal PA role in Guildford offers £30,000 to £33,000 per annum and sits within a busy dispute resolution team. You will prepare correspondence and documents, including transcribing digital dictation, and manage fee earners’ diaries, arranging appointments and meetings. The position also involves progressing client matters independently, including in the absence of a fee earner, and welcoming and supporting clients in person and by telephone to the firm’s client care standards. Additional duties include administering filing, preparing mail and enclosures for dispatch, operating the case management system, completing online forms and preparing meeting rooms.

An exciting opportunity for an experienced Legal PA to provide first-class support to a busy, successful dispute resolution team in the heart of Guildford. You will take real ownership of your work, benefit from a supportive and friendly culture, and have genuine opportunities to grow your career.

Company Benefits:

• Annual bonus scheme
• Private medical cover
• 25 days holiday plus Bank Holidays
• 5% employer pension contribution
• Enhanced maternity, paternity, shared parental and adoption leave

Key Responsibilities:

• Prepare correspondence and documents, including transcribing digital dictation
• Manage your fee earners' diaries, arranging appointments and meetings
• Progress client matters independently, including in the absence of a fee earner
• Welcome and support clients in person and by telephone, delivering a professional and friendly service in line with the firm's standards for client care
• Administer filing, including opening, closing, storing and retrieving client files in line with office procedures
• Prepare mail and enclosures for dispatch and arrange copying as required
• Operate the case management system and complete online forms
• Prepare meeting rooms and provide refreshments for client meetings where appropriate
• Support fellow PAs and secretaries, and guide junior and temporary secretaries when needed
• Maintain the confidentiality of all firm and client information
• Suggest and help introduce improvements to the efficiency of the department
• Undertake training as required and take ownership of your own development

Experience and Skills Requirements

• Substantial legal secretarial experience, including at least 2 years in dispute resolution (Legal Secretary or Senior Secretary level will be considered if less experienced in dispute resolution)
• Excellent touch-typing speed with high accuracy
• Advanced IT skills
• A very good understanding of how fee earners like to work, and the ability to keep up with their work production
• A proactive approach and positive attitude
• Excellent client service, with the ability to engage well with internal and external clients
• Able to work to deadlines, cope under pressure, prioritise effectively and work as part of a team
• Well-developed interpersonal and communication skills, with a high level of courtesy and respect
• Commitment to the firm, a genuine interest in legal work and willingness to take on other tasks as required
• Experience of case management systems
• Knowledge of law and legal practice

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.