Management Assistant/EA

This Management Assistant/EA role sits within a small European bank in the City of London, providing high-level administrative and organisational support to the GM and senior management. Responsibilities include diary and travel management, booking accommodation and expense reporting, and arranging internal and external meetings, including rooms, agendas and materials. You will act as point of contact for stakeholders, screening and prioritising emails and calls, and support general administration such as preparing presentation materials, binding and photocopying. The position also covers visitor access and meeting room preparation, post and courier bookings, employee social events, office facilities and HR administration. Salary is £60,000 per annum with a competitive benefits package.

An exciting opportunity has arisen within a small European bank for a dynamic individual to provide high-level administrative and organisational support to the GM and senior management. Your responsibilities will include:

• Diary and travel management, booking accommodation, expense reporting, etc.
• Arranging internal and external meetings, including booking rooms and preparing agendas and meeting materials
• Being the point of contact for internal and external stakeholders, screening and prioritising emails, calls, etc.
• General administrative support, including preparing presentation materials, binding and photocopying
• Being the first point of contact for all external visitors, ensuring visitor access, meeting room preparation, refreshments, etc.
• Arranging distribution of daily post, outgoing post and courier bookings
• Arranging employee social events and presentations
• Office facilities, including ordering office and kitchen supplies and dealing with contractors
• Assisting HR with payroll administration, onboarding new employees, managing the HR database and coordinating employee training

Your experience must include:

• Strong, proven EA/PA administrative support experience gained within banking, with an understanding of the working environment (essential)
• A proactive approach with excellent organisational and time-management skills, able to manage multiple tasks and prioritise
• Strong written and verbal communication skills, and the discretion to handle confidential information
• Good IT skills, including Excel and PowerPoint
• Initiative and ownership, with a problem-solving mindset

Please note this role will be working 5 days a week in the London office.