Accounts Assistant

Job Description

A superb new opportunity has arisen to join a leading legal firm in their accounts department.andnbsp; Reporting to the Finance Manager, the successful candidate will work with another colleague un a friendly and supportive environment.

Main duties:

andbull; To ensure incoming calls to the department are answered promptly and directed accurately without any delay
andbull; To communicate at all times in a pleasant manner with other staff and third parties
andbull; To convey messages clearly, accurately and promptly
andbull; To ensure the confidentiality and security of all Practice and Clientandrsquo;s documentation and /orandnbsp;information is maintained at all times

Accounts

andbull; To use Bankline system to check for receipts on a daily basis
andbull; Write up all direct to bank receipts in the log book
andbull; To check on ALB if electronic slips have been sent for incoming amounts, cash, cheques, and direct to bank, making sure amounts correspond to what has been received
andbull; Inform fee earners and secretaries when monies are received and posted
andbull; Write up unclaimed receipts

andbull; Prepare bank paying-in books as and when required with any cash or cheques received, ensuring that cheques have been logged in the Cheques Received book from the Post room

andbull; Thoroughly check and authorise outgoing CHAPS andamp; BACS payment, ensuring sufficient funds are held on Client ledgers to cover the payments and any outstanding monies due to the firm
andbull; To use NatWest Bankline system to input correctly authorised CHAPS andamp; BACS payments, ensuring compliance with SARs and other safeguards against mis-appliance of clientsandrsquo; funds
andbull; To use NatWest Bankline to double check and authorise CHAPS andamp; BACS payments
andbull; Accurately posting authorised and sent CHAPS andamp; BACS payments to the correct clientsandrsquo; ledger
andbull; Prepare cheque payments ensuring slips are correctly authorised,andnbsp;and that sufficient cleared funds are available on client ledgers
andbull; Transfer monies between client and office and deposit accounts in accordance with SARs and in house policies
andbull; Check and post client journals in accordance with SARs and in house policies
andbull; Post client invoices, checking for correct addition, allocation of profit costs to fee earner and, billandnbsp;payer and address
andbull; Update and post Office a/c direct debits/standing order spreadsheet daily.
andbull; To finalise bank reconciliations at the end of every month and file all resulting paperwork. To do a consolidated client accounts reconciliation for DRL to check and authorise.
andbull; To calculate and add interest as requested to Client monies and make necessary transfers on NW Bankline.
andbull; Allocate expenses to nominal headers and cost centres/departments and ensure correct double entry in Nominal account.
andbull; Produce cheques through the Nominal Ledger for urgently required supplies/services and for non-standard suppliers.
andbull; To get all cheques produced signed in accordance with Practice rules and distributed to the correct fee earner or secretary
andbull; Process card payments through online service provider from completed forms, printing the receipts and filing. Occasionally it may be necessary to take card details from a client, either in
person or by telephone, where a fee earner and secretary are both unavailable.
andbull; Use NW Bankline and ALB software to reconcile bank accounts every day to ensure correct postings, especially checking that all the previous daysandrsquo; receipts are accounted for
andbull; Ensure completed postings are filed on a daily basis, including bills in strict numeric order
andbull; Give out and receive petty cash monies, ensuring slips are correctly authorized, and then posting the payments or receipts.
andbull; Reconciling the petty cash tin on a weekly basis.
andbull; Printing various reports as and when necessary.
andbull; To shred confidential information no longer required
andbull; To bag and label posting slips at month end ready for audit and filingandnbsp;

andbull; Input supplier invoices promptly into the purchase ledger in accordance with firm rules

andbull; Produce cheques through the Purchase Ledger, or send BACS, when invoices become due for

payment.
andbull; Liaise with suppliers over missing invoices or queried amounts.
Job Requirements
andbull; Numerate and accurate
andbull; Ideally, experience of working with figures/accounts environment
andbull; Able to work with minimum supervision
andbull; Capable of coping with peaks of work; resilient under pressure
andbull; A team player
andbull; Approachable and easy to work with

INDL